Write an IEP Letter the School Can’t Ignore
Use this sample IEP letter to request school classroom accommodations for a child with ADHD or a learning disability like dyslexia.
Your child has been diagnosed with attention deficit hyperactivity disorder (ADHD or ADD) by a physician, licensed clinical social worker, or a psychologist and is receiving treatment. But her performance in school remains troubling.
She isn’t completing assignments in the classroom, and she’s barely passing her courses. Notes have come back from her teacher, explaining that she’s concerned about your daughter. You’re convinced that your student with ADHD needs some special help from the school in order to learn — some ADHD classroom accommodations.
But how do you acquire that help? Write an IEP letter requesting an evaluation of your young student. Address it to the chairperson of the Committee on Special Education Services. This person is sometimes referred to as the Director of Special Education Services, the Director of Student Services, or the Director of Exceptional Children. It’s often a waste of time to send the letter to the child’s teachers, guidance counselor, or principal, although it’s a good idea to cc them.
[Free Quiz: How Well Do You Know Special-Ed Law?]
Here’s a sample IEP letter you can use as a template when writing your own, or copy it exactly.
Dear Mr/Ms. [name]:
I would like to request an evaluation of my son/daughter [full name and student ID# or date of birth] for his/her eligibility for special education provisions (IDEA) and/or Section 504 accommodations. I have been concerned that he/she is not progressing well in school and that he/she may need some special help in order to learn. He/she is in the [grade level and name of current teacher].
During the last two years, both of his classroom teachers have noted that he has substantial problems completing assignments, problems with excessive motor behavior, and impulsivity. Please note that Dr. Verywell Qualified [your doctor’s name] has recently evaluated and diagnosed my son/daughter as having Attention-Deficit Hyperactivity Disorder. Because Dr. Verywell Qualified [your doctor’s name] was concerned that his/her ADHD was resulting in decreased alertness and impairment in school performance and learning, he/she requested us to pursue these school-based evaluations, in order to get my son/daughter the help he/she needs.
I understand that the evaluation is to be provided at no charge to me. My reasons for requesting the process are [keep this paragraph short, but give one or two reasons for your concern about your child].
I would appreciate meeting with each person who will be doing the evaluation before he/she tests my child so that I might share information about [child’s name] with him/her. I will also expect a copy of the written report generated by each evaluation so that I might review it before the [IEP or 504 Plan] meeting.
It is my understanding that I have to provide written permission for these tests to be administered, and I will be happy to do so upon receipt of the proper forms and explanation of the process.
Please contact me at your earliest convenience so that we may begin the next steps in planning for an evaluation.
[Free Download: 40 Winning Accommodations for Your Child with ADHD or LD]
NOTE: Send this letter by certified mail or hand-deliver it. If you hand-deliver it, have the receiving school official sign and date a receipt so that you will have documentation of it. Keep a copy for your file.
From Making the System Work for Your Child with ADHD, The Guilford Press, 2004. Used with permission of Mary Durheim.