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Organization
Hey Bradley,
I also work in an office where papers move in and out at a rapid pace and I'm supposed to know where everything is at once.
One way I've tried to get a handle on everything is I bought a label maker and commenced to stick a label on pretty much everything in my office that didn't move fast enough LOL ... such as the following:
- a 5 shelf open book case that I set up sections 3 to 4 on each shelf as needed and I make sure my stacks stay neat so nothing gets mingled
- a double file tray on one end of my desk for immediate in and out stuff
- a large metal mesh file box screwed into my office door so that there is plenty of room for people to leave whatever papers necessary if I'm not in or if my door is closed, indicating I do not wish to be disturbed. I'll sort through them when I get back "in"
- since I have a counter just inside the door to my office I placed another tray there for outgoing mail that I and others can drop and whoever goes down to the mail room can simply grab it and go without having to ask everyone.
I have a magnetized dry erase board over the tray on my door so I can leave people a note reminding them I'm out or not to disturb me, or they can leave messages for me
and yes, every shelf, and every tray is labeled ... and everyone around here knows that shuffling the piles or messing with the order I've created is really not good for the peace and tranquility or the productivity of the office as a whole. Does that sound snotty? Perhaps, but when things get scattered or suffled it means that I have to go back and reorder the piles, basically redoing the work I've already done, which means that the others in the office will be delayed in getting their work. Its the circle of life.
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18 Apr 2011 @ 2:32 PM
27 Mar 2012 @ 9:32 AM
