People with attention deficit hyperactivity disorder (ADHD) experience time and time management differently than non-ADHDers.
Rather than a series of discrete moments following one another in predictable fashion, ADHDers sense time as one long NOW. That’s great when it comes to solving problems and handling crises — and it certainly makes the day go faster. But the ADHD way of experiencing and managing time complicates things if you’re trying to complete the items on your to-do list.
My client Julia explained her time-sense this way: “Each day goes along like a rudderless boat, lurching through rapids, bashing up against rocks, and then finally landing on shore. I wind up completing only one or two to-dos from my list. It’s very frustrating.”
To accomplish everything you need to do each day with maximum efficiency and minimum hassle, you need more than a calendar or a to-do list. I’ve had clients who were meticulous about maintaining their calendars — and yet were habitually late to meetings and events, if they showed up at all. And I’ve had clients with to-do lists so long it would take them two lifetimes to get everything done.
What you need is my simple, three-step “system with a rhythm.” Here’s how it works:
Step 1: Create your master to-do list.
A master to-do list should capture everything that’s currently on your plate. I’m talking about big things, like planning a wedding or moving, all the way down to simple tasks, like hanging a picture.
To create the master list, gather all the reminders you’ve written yourself in recent days — the scraps of paper, sticky notes, napkins, envelopes, and so on—and compile them into a single list. Transcribe the list into a single word-processing document; a computerized master list is much easier to update than a master list on paper.
Each task added to your master list should be a simple one. By that, I mean something that takes only a single step — making a phone call, buying a hammer, or sending an R.S.V.P. This means you’ll have to break large - scale projects into smaller units. Instead of “buy new car,” for instance, create separate entries, such as “research options,” “calculate how much to spend,” “determine trade-in value of old car,” and so on.
Your master list might contain scores of tasks and events. Obviously, you won’t be able to do everything; you’ll have to set priorities. I recommend the “A-B-C” system: Mark high-priority items (things you absolutely must attend to) with an “A.” Lower-priority items get marked with a “B” (if I have the time) or “C” (fat chance).
Of course, you can use numbers (1-2-3), symbols (3 stars, 2 stars, 1 star), or colors (red-yellow-blue). One of my clients prioritizes her master list using the terms “Now,” “Later,” and “Parking Lot.”